Navigating the NDIS Worker Screening requirements

In order to ensure the safety of vulnerable people, the NDIS Quality and Safeguards Commission requires providers to ensure that staff, contractors and volunteers who work with people with disability are approved by a state authority.

Currently the Worker Screening requirements are under interim arrangements, meaning that the worker checks are managed at a state level until Federal arrangements come into force. In the meantime, providers are still required to satisfy some requirements imposed by the federally administered NDIS Quality and Safeguards Commission.

These requirements include:

  • Identifying and documenting which roles need checks
  • Ensuring all workers in the above roles have a state appropriate check
  • Specified record-keeping requirements.

The roles which workers will need checks for are called ‘risk-assessed roles’. These are roles in which the worker has more that incidental contact with a person with disability. In addition, ‘risk-assessed’ roles include ‘key personnel’ roles such as the CEO, other senior managers who are responsible for executive decisions of the organisation, and members of the organisation’s board of directors or governing body.

Providers may engage workers in risk-assessed roles before the worker has received a check, however there are additional requirements for providers who do so.

Our Worker Screening Resources

In response to the NDIS Worker Screening requirements we have developed several resources:

    • Policy template: Worker Screening (Disability);
    • Template: Risk Assessed Roles List;
    • Template: Risk Management Plan for Unscreened Workers;
    • Template: Worker Screening Register.

These resources will help to guide organisations through their obligations under the interim Worker Screening arrangements, as well as satisfy all of the Commission’s documentation requirements.

The policy template contains information regarding acceptable checks on a state by state basis, as per the interim arrangements. When the National Worker Screening database comes into force, the list of acceptable documents will change to those determined as appropriate by the NDIS Quality and Safeguards Commission.

The Worker Screening register is in SPP as a dynamic Risk & Compliance register, allowing you to attach documents and assign email reminders to help you keep track of workers’ screening checks all in the one place. There is also an excel version of the register.

Subscribers can download, edit and implement our Worker Screening resources by signing in to SPP. Organisations who are not subscribed can take out a free trial or click the button below to sign up.

Not ready for Worker Screening?

Sign up to SPP and let our Worker Screening resources guide you towards compliant processes!

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SPP has been a great resource for understanding and mapping Standards, preparing for Audits and also sourcing resources for policy development. I would recommend it to other organisations to complement their quality and compliance work. Information can be easily shared, and evidence gathered to support all work done.
Community mental health service provider, Victoria
I like the speed and ease of SPP, I love how it maps multiple standards. It’s so convenient, I couldn’t imagine the nightmare to do the work manually. The templates are great for gap analysis. SPP resource templates are great for implementing new policies in the office and for what we do day to day.
Large provider of settlement services to immigrants, New South Wales
I have found the SPP system amazing. It provides a structured way to work through the standards and then provide a succinct report on the evidence being provided for a surveyor to view how we meet the standard. I used this in our recent accreditation survey, the auditor was very impressed, AND we are now accredited for ISO 9001. Thanks again. A great system.
Provider of diverse range of health programs, Queensland
We really like SPP. We use the resources in the Reading Room and couldn't have passed our accreditation with flying colours without SPP.
Advocacy, support and education provider, Australian Capital Territory
Everything is going well with SPP. It’s helped us through three lots of accreditation over the past nine months plus some internal auditing, so I’m very glad to have had it to assist us through the processes.
Large regional multi-service provider, Victoria